Directs and plans all fund development including foundation and government grants, capital campaigns, annual and planned giving, membership, special projects and events. Must understand, interpret, and help sustain the total program and mission of the museum and provide leadership for the museum’s advancement. Leads Advancement department including Development Officers (Grants, Major Gifts, Annual Giving, Membership), Events Coordinator and Shop Manager. Works with the Director of Accounting to forecast and track revenue from grants, sponsorships, donations, and memberships. Works closely with Executive Director & CEO and board-appointed advancement committee to develop and implement the museum's fund development strategy.
DUTIES AND RESPONSIBILITIES:
- Determines an effective fundraising strategy and implements the fundraising plan agreed upon by the Executive Director and CEO. Facilitates the Executive Director's participation in fund- development by assisting in scheduling solicitations and appointments.
- Directs and monitors grant programs; maintains a schedule of application deadlines, interim reports, and final reports. As needed, writes such proposals and reports for government businesses, agencies, individuals and foundations.
- Develops and maintains relationships with professionals in the giving community, including, foundation officers, trust officers, other development directors, and executives in corporate marketing and charitable giving.
- Develops programs to educate, involve and cultivate prospects for annual gifts, capital gifts and bequests and mobilizes the participation of museum staff.
- Develops and maintains positive relationships with trustees and individual patrons of the museum.
- Supervises and develops fundraising and related marketing materials with the Director of Design.
- Coordinates and attends the various board-appointed Development Committees and other volunteer committees involved in fundraising, providing staff leadership and assistance as needed. Adjusts own schedule to accommodate such meetings, within museum or offsite.
- Reports regularly at board meetings, finance committee meetings, and investment committee meetings at the discretion of the Executive Director and Chief Executive Officer.
2. Team Leadership
• Oversees the activities of membership and visitor services, providing guidance to the department manager in planning membership promotions and events and the overall visitor experience at the museum.
• Oversees the manager of the museum store providing guidance in planning, promotions/marketing and developing a sustainable earned income strategy.
• Oversees the Events and Café Managers, providing guidance in planning fundraising events and developing a sustainable earned income strategy.
• Ensures policies and procedures are followed such as:
*Transmit, tabulate, acknowledge, and ensure proper stewardship of all gifts
*Maintain complete records of all gifts and up-to-date files of donors and prospects
*Oversee data on funding requirements, personnel, and funding of granting foundations and government agencies
*Plan and implement various receptions and social events, within the approved budget.
• Works with the Executive Director and CEO to formulate long-range strategic plans and special projects.
• Maintains the confidentiality of the museum and its supporters.
• Keeps abreast of new information impacting the cultural field, such as tax issues for contributors and new developments in the philanthropic environment and educates other staff and trustees on these issues.
• With assistance from others in the department, prepares departmental budgets based on projected activity and meets or exceeds the goals.
• Works additional hours as needed to complete projects, implement fundraising activities, and attend museum functions and meetings.
• Undertakes other assignments as designated by the Executive Director and CEO.
EDUCATION AND QUALIFICATIONS:
B.A. in liberal arts, business, communication, or equivalent; M.A. preferred. Minimum of three years in fundraising and/or capital project management required, preferably in the non-profit sector. Additional administrative, supervisory, and marketing experience preferred. Exceptional verbal, written and leadership skills, ability to maintain excellent interpersonal relations, ability to plan strategically, to set objectives and accomplish them. Proficiency with MS Excel, Word, Power Point, Outlook, and donor management software. Must work extremely well with volunteers and be able to motivate them. Hardworking, punctual, organized, and discreet.